How to Hire an Office Moving Company? (5 Tips for Facilities Managers)
Moving demands more than just time and money especially when you’re relocating your whole workplace toa new address. And responsibilities become tougher than usual since you’ve to perform more tasks than just hiring an office moving company. And before you start packing everything up, you must know you’ve hired the right agency to handle the whole project.
Are they licensed, have relevant moving equipment and offer affordable solutions? Questions like these can drain your energy before you even announce the news to your staff.
For making moving easier for facilities managers, we’ve compiled this handy guide to select the right movers in Dubai.
Selecting an Office Moving Company
You might think why hiring a moving company in Dubai becomes 10x difficult when you can hire any agency? When we’re relocating on a mass scale, we require a moving company that can handle the variable commercial moving requirements.
While the questions may appear same to hiring a residential moving company, the answers vary. Let’s discuss what exactly do you need to ask when hiring an office moving company in Dubai as a facilities manager.
Tip # 1: Check for Experience & Expertise
Start with asking about their experience and expertise to shortlist ideal moving agency!
You might think this is a vague exercise since all moving agencies carry some sort of experience. But for selecting the right moving agency, for your facility’s move, you need a corporate moving agency in Dubai. In other words, your moving agency should have experience with large scale office relocations. They should know how to move everything ranging from important documents, desks, and chairs to electronic devices.
Tip # 2: Cross-Check License, Insurance & Certifications
In UAE, every organisation has some sort of certification that confirms their eligibility for the project!
Similarly, your prospective moving company should have proper certification from institutes like IAM (International Association of Movers). Also, do check if they’ve a license to operate within the region from DED (Department of Economic Development).
Once you’ve verified if your prospective office moving company has relevant certification and license, check for insurance. Your corporate moving would involve shifting heavy items that may get damaged in transition. So, the company would ideally offer insurance coverage for any accidental breakages.
Tip # 3: Seek Personalised Plans
Now comes the most important part of your screening process for hiring a moving company!
Before you finalise an office moving company, make sure they offer flexible relocation solutions. What we mean by flexible moving solutions is that if they’re willing to offer “after-office” moving solutions.
Your business activities should be halted due to an ongoing office relocation. And all professional office relocation agencies not only understand but personalise their solutions accordingly. Plus, there are various NOCs involve when it comes to executing corporate moving. Ask if they’d obtain the NOCs or you’d have to spend time visiting different offices for this?
So, do ask if they can offer a customise moving plan that resonates with your corporate relocation needs.
Tip # 4: Ask About Moving Equipment
Know that you just won’t be dealing with some packing boxes as you do in a residential move!
A corporate move usually involves heavy office furniture, machinery, and some special items, too. Plus, there would be delicate items that demand special care during the move. So, before you finalise a moving company for your corporate relocation, make sure they have the relevant equipment. From dollies to protective padding and a GPS-enabled transportation facility are a few essentials that you should consider.
These advanced equipment items offer you an assurance that your corporate move will go as planned. So, make sure your selected office moving company can arrange for these before the move begins.
Tip # 5: Compare Price Quotes
Before you select an agency, be sure to compare different price quotations for the move!
As a rule of thumb, you must ask for price quotation from 3-4 different office moving companies in Dubai. And once you have moving estimates (with pricing), review each of them before making a final decision. The idea here is the pick the best moving company that goes with your relocation budget. While they offer the best prices, make sure the quotation has all the essential facilities required for a successful move.
Final Words
Follow these tips for selecting the right corporate moving company and relocate faster!
Hiring the right moving agency is one of the first crucial steps for achieving your moving gaols. So, make sure that your prospective company is capable of handling large-scale moves with ease. Plus, they have the certification, license and an insurance coverage to ensure a safe move.
And if you’re still seeking an office moving company in Dubai, Innovia Property Care offers its personalised moving solutions. Dial +971 4 235 0843 or write at care@innoviaproperties.com to get your free moving consultation, today!